W-2s and 1099 Resources

It’s almost time to start thinking about year end information return processing.  Following are a few cost effective alternatives to buying preprinted forms, which you may not be aware of.  If printing onto preprinted forms is most appropriate for you, listed below are some of the suppliers of blank Forms W-2, W-3, 1099, and 1096.

 Forms W-2 and W-3

QuickBooks users

Users of QuickBooks 2003 and higher, who also subscribe to Do-It-Yourself Payroll, may now print government accepted black and white laser Forms

W-2 and W-3.  Pre-printed red scannable forms are not required.

Online processing

Sign up for Social Security Administration’s Business Services Online, to create, print, and electronically submit Forms W-2 and W-3.  Pre-printed forms are not required.  To get more information, visit the website at www.socialsecurity.gov/employer and select Business Services Online.

Typed forms

You can get free blank Forms W-2 and W-3, from the local IRS office.  You can also order forms from the IRS by calling 1-800-829-3676.

Computer printing

Blank forms, for printing Forms W-2 and W-3 from various accounting and payroll programs, are available at all of the local office supply stores and many online suppliers.  Kits that contain form printing software, as well as blank forms, are also available.  A list of suppliers would include, but not be limited to, Office Depot, Office Max, Staples, www.viking.com, and www.deluxeforms.com.

Forms 1099 and 1096

Typed forms

You can get free blank Forms 1099 and 1096, from the local IRS office.  You can also order forms from the IRS by calling 1-800-829-3676.

Computer printing

Blank forms, for printing Forms 1099 and 1096 from various accounting programs, are available at all of the local office supply stores and many online suppliers.  Kits that contain form printing software, as well as blank forms, are also available.  A list of suppliers would include, but not be limited to, Office Depot, Office Max, Staples, www.viking.com, and www.deluxeforms.com.